RENTAL RATES:

• Alumni Association Members and UCI Departments -
  $ 100.00 for the first two hours
  $ 25.00 for each additional hour
  $ 30.00 set-up fee (if needed)*
  $ 10.00 an hour Housesitter fee**
  $ 20.00 Kitchen fee (if needed)
  
• All Others -
  $200.00 for the first two hours
  $ 50.00 for each additional hour
  $ 30.00 set-up fee (if needed)*
  $ 10.00 an hour Housesitter fee**
  $ 20.00 Kitchen fee (if needed)
  

  *- The standard set-up consists of six 6ft rectangular tables in the middle of the room with chairs all around it (conference style hollow square). All other set-ups require a $30.00 set-up fee.
  

  ** - Housesitters are required for all events which take place beyond normal business hours (normal business hours: Monday- Friday, 8:00 a.m. - 5:00 p.m.). Their job is to open the facility, assist you or caterer with set-up, assist with clean up after the event, and close the Alumni House at the conclusion of the event. The Housesitter opens the facility 30 min. to 1 hour prior to the time you need access and closes down 30 min. to 1 hour after the event (depending on the set-up and specific requirements of the event).
  

CONFERENCE FACILITIES:

The conference room capacity is 35 with tables and 60 without tables. Patio and lawn capacity is 45 with tables and 65 without tables. The K. Mark Nelson Conference room includes the use of:

• Eight 6' rectangular Tables
  
• Forty chairs
  
• One Wooden Standing Lectern
  
• One Gas Fire place
  
• One White Dry Erase Board
  

• Additional Furniture - Additional furniture may be arranged privately and MUST be delivered and picked up on the same day of the event. SORRY, NO EXCEPTIONS.
  

• Audio-Visual Equipment - We do not have audiovisual equipment on site. We suggest contacting UCI's Media Services at 949-824-5128 or using your own equipment. All equipment must be arranged privately and must be delivered and picked up on the same day of the event. SORRY, NO EXCEPTIONS.
  

• Internet - We are equiped with wired and wireless internet connections. Wireless is available throughout the facility, but can only be accessed on campus computers.
  

• Parking Arrangement - The responsibility for making parking arrangements falls on the renter. UCI's Parking and Transportation Services will be happy to assist you. Please call them at 949-824-7486. If you are expecting a large number of guests, please call Special Event Parking at 949-824-2690.
  

• Catering - Since we are located on the UCI campus, we must adhere to official campus guidelines regarding the services of food and alcohol. We are required by law to use campus-approved caterers that have insurance on file with the University. We will be happy to provide you a list of university approved caterers upon request.
  

• Alcohol - Alcoholic beverages may be served with the completion and approval of an alcohol permit. You must inform us if you will be serving alcohol at your event. The UCI Alumni Association will be responsible for making sure that the on-campus approval process is followed. Two (2) weeks are required for us to complete this approval process!

RESERVING THE CONFERENCE ROOM:

To reserve the K. Mark Nelson Conference Room, please call 949-824-2586 to see if your desired date is available. If the date is available, you must complete and sign a contract to confirm your date. Dates are held for 15 days or until the reservation is confirmed.

RESERVING THE GARDEN & PATIO

Use of the Alumni House Davidson & Howatt Terrace and the Dorothy Strauss Memorial Garden is available with the use of the K. Mark Nelson Conference Room. Please ask us for further details.

PAYMENT

You will be required to submit a $50.00 cleaning deposit. The deposit will then be returned to you at the end of the event IF no cleaning or repair is required.

Non UCIAA Members/non-UCI Department renters will be required to pay in advance for room rental. Reservations will be cancelled if payment is not received 48 hours prior to rental.

DEPOSITS:

Room rental charges are determined by the initial room opening to accommodate set-up, and the final room closing, to accommodate clean-up, special set-up fees, and kitchen use fees. Charges for events which take place beyond normal business hours (normal business hours: Monday-Friday, 8:00 a.m. - 5:00 p.m.) will include a house sitter fee for the same number of hours as the room rental duration. Payment in full is required 14 days prior to the event date. Any additional costs incurred will be billed to the responsible party after the event. Non-payment will result in cancellation of the scheduled event. UCI departments should submit an approved Form 5 check request within 14 days after the event date.

CANCELLATION POLICY:

In the event that you need to cancel a scheduled event, the UCI Alumni Association requires 48 hours notice. Any person cancelling an event after that time will be subject to a $50 cancellation fee. If this occurs the $50 cleaning deposit check will not be returned, but kept as payment of this fee.

If you have any further questions, please contact the Alumni Association at 949-824-2586.